WINTER BREEDABLE, ANIMAL & Communities FAIRE
Register For Your Store
Donation Requirements ~ Shop Information ~ Guidelines ~ FAQ
SL Christmas Expo and Winter Breedables, Animals & Communities Faire is a mega event that raises funds for the American Cancer Society. The expo will be supporting the Childhood Cancer initiatives of The Society. All proceeds of the Expo will be directed to support programs, research and palliative efforts to help children with cancer.
Our Christmas Expo merchants are some of the kindest and generous merchants on the grid. They participate from the heart for the right reasons. Through the generosity and support of our merchants, the SL Christmas Expo has raised more than $200,000 US over the course of 12 years.
Your merchant registration is considered a donation to the American Cancer Society and is not a registration fee. You are eligible for a tax receipt for bronze or higher packages.
For your convenience, the merchant packages are outlined below along with the registration form.
It is IMPORTANT to read the information tabs located in the IMPORTANT INFORMATION – You Asked ~We Answered section below. We would hate to have to ask you to leave the Expo due to non-compliance.
Please ensure you read that section.
Christmas Through The Decades is the 2024 theme.
We have chosen to bring you through a journey from 1900’s until the end of 2010’s.
Decades are broken down as follows.
Please remember you do not have to design based on any specific decade. That creativity is up to you.
1900’s / 1910’s – Winter Fair Regions
1920’s / 1930’s – Shopping Region
1940’s / 1950’s – Shopping Region
1960’s / 1970’s – Shopping Region
1980’s / 1990’s – Shopping Region
2000’s / 2010’s – Shopping Region
We have invited region designers to use their creativity and take us through the decades with their beautiful builds.
PICK YOUR STORE PACKAGE
WINTER FAIR PACKAGE BENEFITS
PLATINUM
L$45,000
$180 US *
28 x 28
1000 LAND IMPACT
Unlimited 100% & 50% Christmas Expo Vendors
GOLD
L$12,500
$50 US *
28 x 28
650 LAND IMPACT
Unlimited 100% & 50% Christmas Expo Vendors
SILVER
L$6,250
$25 US *
20 x 20
450 LAND IMPACT
Unlimited 100% & 50% Christmas Expo Vendors
BRONZE
L$3,700
$15 US *
12 x 12
300 LAND IMPACT
Unlimited 100% & 50% Christmas Expo Vendors
HOLIDAY STALL
L$2,500
$10 US *
8 x 8
100 LAND IMPACT
Unlimited 100% & 50% Christmas Expo Vendors
BREEDABLE MARKETS
L$1,500
$5 US *
5 x 3
100 LAND IMPACT
No Vendors
Breedable Auction Houses & Markets Only
LOGO** - Sponsor webpage with SLURL to main store or marketplace
LOGO** - Online Shopping Directory with SLURL to Expo Store
Online Shopping Directory Referral - At each region welcome area. Url to online directory
PROMOTION - Two 100% New Exclusive Items On Social Media And Expo Webpage
PROMOTION - Stocking Stuffer Hunt Item(s) On Social Media & and Expo Webpage
PROMOTION - Raffle Donation, Benefactor, Tree Lot Items On Social Media And Expo Webpage (if participating)
PROMOTION - Cyber Monday Event Item(s) On Social Media and Expo Webpage (if participating)
PROMOTION - Your Auction held at the Expo on Social Media and Expo Webpage (if participating)
PROMOTION - One Of A Kind Breedable Auction Item And/Or 2 Limited Edition Exclusive Items On Social Media & and Expo Webpage (If Participating)
LOGO** - Home page of Expo website
LOGO** - Welcome / Landing Area of Sponsored Region
LOGO** - Entrance to sponsored region
LOGO** - Main Christmas Expo Welcome Region - Tp to Expo store
STORE LOCATION - Prominent Location Near Region Welcome /Landing Area
REGION SPONSORSHIP - 1 Region With "Sponsored By: Your Business Name" In The About Land Parcel & Landmark Of The Sponsored Region
RESERVE YOUR MERCHANT PACKAGE
* Eligible for tax receipt if paid via credit card
** Logo size & placement based on package
READ THE IMPORTANT INFORMATION BELOW BEFORE COMPLETING YOUR REGISTRATION
Important Information
You Asked - We Answered
Everything On One Page Or Tabs – Your Choice
Dear Valued Merchants:
We realize some prefer to scroll through all the information on one page and some prefer to have it broken into tabular sections. We offer both to our merchants. Below is the event information on one page. You will also find the information on each sectioned tab across the top.
Merchant Participation
Help support the fight against childhood cancer by contributing two exclusive items to be sold at 100% donation to the American Cancer Society. Your creations will not only enrich the Expo experience but also contribute to a worthy cause.
- One item must be a brand-new creation, showcasing your innovation and craftsmanship.
- The second item can either be another new creation or a fresh interpretation of one of your popular designs. While recolors are accepted as exclusives, we encourage you to offer something truly exceptional.
COMPLIMENTARY SPACE
BREEDABLE/ANIMAL AVATAR/ ANIMAL SKIN CREATORS /FARMING & SKILL/RP COMMUNITIES – You have the option of your space being complimentary should you choose do one or both of the following.
Provide a minimum of 1 New One Of A Kind Item for our One Of A Kind Auction (more than 1 is always appreciated, but not required) OR provide 2 New Exclusive Limited Edition Items for sale in our provided Christmas Expo Vendors with 100% of the sale going to the American Cancer Society. Of course you always have the option to provide both a OOAK and 2 LE’s. Region sponsorships are not complementary.
***This cannot be a statue/object/static display item. This must be a usable, operational breedable, farming, or product.
***New Exclusive Limited Edition = Created for sale only at the Expo, not for sale before or after the current Expo, otherwise they are not Limited Edition right?
Embark on a holiday adventure with our STOCKING STUFFER HUNT! As a participating merchant, we ask you to offer a hunt item valued at a minimum of L$50. This item should embody the spirit of the Expo, delighting hunters with its ingenuity and allure. Join in the excitement as Expo-goers scour the grounds in search of hidden treasures! Setting up is a breeze—simply place the provided SL Christmas Expo hunt stocking in your store, place your hunt item in the contents and set it for sale at L$25 (100% donation).
- This is a big draw to your Expo store for shoppers to see all your items.
- It does not have to be made new, we leave that up to you, however, the item must be of good and current quality.
- You may have more than one Stocking Stuffer in your Expo store.
- The stockings do not have to be hidden
BREEDABLE / FARMING CREATORS – NETWORKED VENDORS FOR TRAIT PASSING – We have options for your own SINGLE ITEM NETWORKED VENDOR to ensure the 100% Exclusive donation goes directly to the American Cancer Society and will work with you on this. Please reach out to our Nuala Maracas who will be happy to assist you.
Merchant Store & Content Guidelines
Event Focus
While ever running premise of the Christmas Expo & Winter Fair is BELIEVE IN THE MAGIC OF CHRISTMAS, and we do as that you keep that whimsical thought while creating, however, we do not require you to make item that are Christmas / Holiday/ Winter based. We do ask that you create and / or display items that will entice your customer to visit your store. Embrace this opportunity to showcase your creativity and shine.
Registration & Participation Criteria
📌 Reserving Multiple Stores: Merchants have the option to reserve more than one store at the event, provided they are the owner of all reserved stores. Each additional store requires a separate application form.
📌Application Process: Complete the required application form. You will receive your confirmation notecard within 24 – 72 hours. There is important information on this notecard, including payment instructions. The Expo reserves the right to deny any application and the registrant will be informed.
Do NOT give payment to anyone else. All fees are non-refundable donations to the American Cancer Society.
📌 Donation Due Dates:
- Region Sponsorship Pkgs – within 7 days (1 week) of confirmation or July 31st, whichever is first.
- July 1 – July 31, 2024 registrations – within 7 days (1 week) of confirmation
- August 1 – September 30, 2024 – within 72 hours (3 days) of confirmation
- October 1 – October 31, 2024 registrations – within 48 hours (2 days) of confirmation
- November 1 – November 10, 2024 registrations – within 24 Hours (1 days) of confirmation.
Fundraising Bonuses at entertainment and other Audience participation venues at the SL Christmas Expo & Winter Fair help to generate additional support for the American Cancer Society. All funds collected by the official ACS Mega Event Avatar, such as sponsorships and merchant registration fees, are considered to be donations to the Society. Some funds may be used to help encourage additional fundraising by providing bonuses and matching donations. Payments to vendors or donations to kiosks, which are immediately paid to the official American Cancer Society account, are not included in this program.
Content at the SL Christmas Expo / Winter Fair
- Items determined by Linden Labs to be botted, copied or violating copyright or intellectual property infringements by a designer shall be returned if and when a DMCA is effected against them. Note: In such cases were a DMCA has been filed, the SL Christmas Expo & Winter Breedables Fair, the Relay For Life of Second Life or the American Cancer Society, cannot take the responsibility to remove any items until ordered to do so by Linden Labs.
We can not, and will not, mediate disputes of claimed copywrite between creators and will recommend the injured party to file a DMCA
Script Guidelines
📌Script Usage: Follow scripting guidelines to minimize lag and ensure a better experience for visitors.
- Low to moderate script times per item and per creator are recommended.
- High or extreme script times may require corrective action from merchant liaisons.
- Landmark givers and group joiner are permitted as long as you “touch” them to get the item / group
- No listener scripts, shouting scripts, greeter scripts, or traffic detectors allowed.
- No collison scripts (step on an item and something pops up in chat)
- No hover text allowed; turn it off on vendors and displays – exception is the breedable you may have on display.
- Remove all scripts used in store decoration (Not Sold Products). Turn to “not running” before removing.
Compliance
📌 Scripting Guidelines to help reduce lag: As noted above
📌 Content Guidelines for the SL Christmas Expo & Winter Fair: Detailed guidelines ensure that all content aligns with the Expo / Fair purpos and maintains a family-friendly atmosphere. Adherence to these guidelines is essential for a successful partnership with the event.
📌TOS, Community Standards: All persons, behavior, and objects at the SL Christmas Expo & Winter Fair must follow the Linden Lab Terms of Serviceand the Second Life Community Standards.
By registering for the SL Christmas Expo & Winter Fair, you agree that you have read, fully understand and accept all policies, guidelines and disclaimers governing the event. The Christmas Expo organizers reserve the right to remove items or merchants from the Expo should any rules be broken. The situations are handled on a case-by-case basis. There will be no refund on shop money should such a situation occur.
Things We Need
📌 Promotional Materials: Merchants are requested to provide logos, landmarks, and textures for promotional purposes within specified timeframes.
We promote the Expo / Fair as a whole, therefore we ask merchants, in partnership with the Expo / Fair, to promote their participation to their groups, on any social media and in their stores.
📌 Merchant Checklist: Ensure you’ve completed all the necessary steps for a successful participation in the SL Christmas Expo & Winter Fair:
- Exclusive Creations: Prepare two exclusive items for donation to the American Cancer Society.
- Join The Stag Hunt: Offer a hunt item valued at a minimum of L$50 for Expo / Fair-goers to find.
- Participation in the RAFFLE (Optional): Consider participating in the Mega Holiday Shopping Spree raffles for additional engagement.
- Participation in CYBER MONDAY(Optional): Consider participating in the special Cyber Monday event for additional engagement and sales.
- Compliance with Merchant Store & Content Guidelines: Review and adhere to all guidelines to ensure your participation aligns with Expo standards.
- Registration and Payment: Complete the registration process and submit payment as instructed.
Merchant Guidelines – Vendor & Raffles
For Successful Partnership with the Event
Thank you for your dedication to our vendor guidelines, which play a crucial role in ensuring the success of our event. To streamline your participation and maximize the impact of your contributions, we’ve outlined key points for your reference:
Vendors
📌Vendor Selection:
Utilize the provided SL Christmas Expo vendors for your two new exclusive 100% donated items. In addition to the required two vendors, you’re encouraged to showcase additional SL Christmas Expo vendors in your store. These can be either 100% or 50% donations to the American Cancer Society and won’t count towards your Land Impact allocation.
📌Donation Transparency:
In November, you will receive both 100% and 50% American Cancer Society SL Christmas Expo Vendors. To ensure transparency, only the provided SL Christmas Expo vendors with a 50% split are permitted. Vendors with other split percentages must be removed.
📌Your Own Store Vendors:
You have the flexibility to use single-item or multi-item event vendors for your own store.
No Miepon or similar type vendors / games are permitted and will be returned.
📌Texture Optimization:
- Keep vendor image sizes within 512 x 512 or 1024 x 1024 sizes to optimize performance.
- Flatten or remove the alpha layer from any vendor or display texture
- No use of event logos on items for sale.
📌Simplify for Smooth Shopping:
Consider using Simple Single Item Prim Vendors for your own 100% store items to enhance the shopping experience.
- Simple Vendors Are Easy To Create: Rez A Prim, Name The Prim, Drop Your Texture On The Prim, Drop An Item In The Prim, Set Prim For Sale To Sell A Copy. It’s as easy as that!
- Avoid script lag and missed deliveries by opting for simpler setups.
- Enhance sales tracking during the festival by adding “XmasExpo” or “XE” to the name of your simple single item vendor.
Holiday Shopping Spree Raffle(s)
This raffle(s) is drawn at the end of the Expo and is a large shopping package for the lucky winner(s). The winner(s) often use the gift cards as Christmas gifts, which increases visitors to your main store after the Expo ends. Our past Mega Holiday Shopping Raffles have had over 150 gift cards and over L$100,000 values.
We usually have 2 large raffles, depending on the number of gift cards received. If you would like to participate in both raffles, be sure to include a minimum of 2 gift cards of equal value.
Individual Gift Cards of L$2,000 or higher may be used in individual raffles
📌Gift Cards: Merchants have the option to participate in the Mega Holiday Shopping Spree Raffle(s) by providing simple gift card certificates instead of networked scripted cards
- Gift Card certificates should include necessary details for redemption and must be submitted within the specified timelines.
- There is no minimum number of gift cards, but each must be of equal value and a minimum of L$100.
Raffle Guidelines
To streamline our raffle process and ensure efficiency, we recommend the classic and effective Simple Gift Card Certificate method. Here’s how to prepare your gift cards:
📌 Simple Gift Card Certificate:
- Include the L$ amount of the Gift Card on your logo texture.
- Add “SL Christmas Expo” to your logo texture for easy identification.
- Name the texture in the format: “XXX (store name) L$xx (value) Gift Card SL Christmas Expo 2024” or similar.
- Create a notecard explaining how to redeem the certificate, including contact information and a landmark or marketplace SLURL to your store.
- Drop both the texture and notecard in the drop box at the SL Christmas Expo Merchant Centre, and we’ll take care of the rest! We’ll name the prim the same as your texture and set no copy permissions.
📌 Technical Details:
- Ensure the texture is full perm, flattened and free of alpha layers for easy handling
- The notecard must be copy and transferable, we’ll adjust permissions as needed
- Once the raffle winner are chosen, we’ll notify you of their names so you can arrange the proper gift card or credit with them directly.
📌 Raffle Donation Guidelines Reminder:
- Minimum gift certificate value of L$100.
- Each card should be of equal value to easily divide into 2 raffles.
- Depending on the response, we may organize 2 large raffle bundles with gift cards distributed amongst them, with 1 winner per raffle.
- Individual gift cards with values of L$2,000 or higher may be used in separate raffles.
Thank you for your generosity and support! We’re excited about the upcoming SL Christmas Expo and your contributions.
Merchant Guidelines – Cyber Monday
For Successful Partnership with the Event
Participate in the Cyber Monday 2024 sale day and drive business to your Expo shop. All that is needed is 1 item in a single item vendor placed outside your Expo store on Monday December 2
Requirement:
Provide one item for sale in one of your own single item vendors at a discount of at least 20%. This item can be new or one of your more popular items. The purpose is to entice people to your Expo store. The item cannot be discounted and sold at your store outside the Expo or on marketplace. Should you choose, you can use the SL Christmas Expo 100% donation vendor, but it is not required for your Cyber Monday item.
- You can have a max of 1 of your own vendors outside the front of your store.
- You can have a max of 1 Christmas Expo vendor outside the front of your store.
- If you wish to have more Cyber Monday vendors, then please put them inside your store in a prominent location.
- The item(s) cannot be your 2 required exclusive items
- The item must be discounted at least 20%
- You must place the Cyber Monday prim on the vendor(s)
- Your vendor textures must have the regular price AND the discounted price clearly shown
- Send us the texture(s) of the item(s) you are selling – ensure the regular price AND the sale price is on the image so people can see the savings, along with Save 20%, 25%, 30%, 50% or Sale 20% off etc (whatever amount you are doing).
- Place the vendor with the Cyber Monday sale items just outside the front of your store on Monday, Dec 2
- Remove the Cyber Monday vendor(s) at the end of the day.
📌We will provide the following to be used:
- Cyber Monday logo to be put on your vendor for identification
We will advertise your sale item for you on our social media and webpage
Thank you for your generosity and support! We’re excited about the upcoming SL Christmas Expo and your contributions.
Merchant Guidelines – OOAK AUCTION
For Successful Partnership with the Event
The One Of A Kind Breedable /Farming / Lifestyle Auction starts out as a Silent Auction on November 29, 2024.
Bidders can place bids via the Silent Auction boards located in front of each One Of A Kind item up for auction.
The Live portion of the One Of A Kind Auction begins 10am slt on Sunday, December 8, 2024. The opening bid for the live portion of the action is the closing bid on the Silent Auction board.
The winning bidder will pay a designated ACS SL Christmas Expo kiosk
Creators participating in the One Of A Kind Auction, must have their item on display in the assigned area by 9pm slt November 27. Setup opens November 22, 2024.
We ask that creators be at the Live OOAK Auction on Sunday, December 8 10am slt, if possible, so they may hand over the item to the winning bidder after payment has been confirmed. And, to answer any questions the bidder or auctioneer may have on the item.
For questions regarding the One Of A Kind Auction, please contact one of the following people.
Gem Sunkiller
Nuala Maracas
As A Reminder:
The Winter Breedable One Of A Kind (OOAK) Auction – Donation of a One Of A Kind item made exclusively for the SL Christmas Expo and Winter Breedable Festival. Not offered before in Second Life. It will never be sold or offered or given to any other individual but the OOAK Auction winner. In the case of passable breedable traits, there is usually a unique trait that is passable.
This cannot be a statue/object/static display item. This must be a usable, operational breedable or product.
Shop & Display Guidelines For Merchants
To streamline your participation and set up time, we’ve outlined key points for your reference:
Setting Up Shop
📌 Setting Up Shop:
- You’ll receive landmarks in the group November 21. Keep an eye out for updates!
- Shop set up is 4am slt November 22 – 7pm slt November 26.
- Shops not set up by November 26 7pm slt will be considered no-show and offered to merchants on our waiting list (no store refunds).
- Feel free to include a touchable landmark giver or group joiner in your shop, but avoid disruptive scripts and subscribers
📌 Display Etiquette:
- Disable hover text for both your own and SL Christmas Expo Vendors to maintain a clutter-free environment.
- Respect land impact limits and stay within the boundaries of your designated space.
- No flashing textures, strobe light style decor etc.
📌 All Spaces Are Outdoors:
SPACE PROVIDED IS OUTDOOR BY DEFAULT
- Outdoor spaces are flat areas (no terraforming) where you may display your items. Perfect for small gazebos, parks, fenced areas, small walls, small barns or other outdoor setting displays.
- No formal buildings are permitted on the Winter Breedables Fair regions other than the buildings we provide. We will ask you to remove any other large buildings.
- If you need a 4 walled building, indoor building or barn, please let us know and we will provide one
- Our designers have worked months to bring your region to life. Please respect their work.
📌 Texture Optimization:
- Flatten or remove unnecessary alpha layers from textures to optimize for lag reduction
- Ensure your logo size doesn’t exceed 512 x 512 for proper placement on signage. Square logos only. No alpha logos.
Need Help? Contact Us:
Brooklyn Ansar-RockStar (LilMonstersInc)
Merchant Participation
Help support the fight against childhood cancer by contributing two exclusive items to be sold at 100% donation to the American Cancer Society. Your creations will not only enrich the Expo experience but also contribute to a worthy cause.
- One item must be a brand-new creation, showcasing your innovation and craftsmanship.
- The second item can either be another new creation or a fresh interpretation of one of your popular designs. While recolors are accepted as exclusives, we encourage you to offer something truly exceptional.
COMPLIMENTARY SPACE
BREEDABLE/ANIMAL AVATAR/ ANIMAL SKIN CREATORS /FARMING & SKILL/RP COMMUNITIES – You have the option of your space being complimentary should you choose do one or both of the following.
Provide a minimum of 1 New One Of A Kind Item for our One Of A Kind Auction (more than 1 is always appreciated, but not required) OR provide 2 New Exclusive Limited Edition Items for sale in our provided Christmas Expo Vendors with 100% of the sale going to the American Cancer Society. Of course you always have the option to provide both a OOAK and 2 LE’s. Region sponsorships are not complementary.
***This cannot be a statue/object/static display item. This must be a usable, operational breedable, farming, or product.
***New Exclusive Limited Edition = Created for sale only at the Expo, not for sale before or after the current Expo, otherwise they are not Limited Edition right?
Embark on a holiday adventure with our STOCKING STUFFER HUNT! As a participating merchant, we ask you to offer a hunt item valued at a minimum of L$50. This item should embody the spirit of the Expo, delighting hunters with its ingenuity and allure. Join in the excitement as Expo-goers scour the grounds in search of hidden treasures! Setting up is a breeze—simply place the provided SL Christmas Expo hunt stocking in your store, place your hunt item in the contents and set it for sale at L$25 (100% donation).
- This is a big draw to your Expo store for shoppers to see all your items.
- It does not have to be made new, we leave that up to you, however, the item must be of good and current quality.
- You may have more than one Stocking Stuffer in your Expo store.
- The stockings do not have to be hidden.
✔️ BREEDABLE / FARMING CREATORS – NETWORKED VENDORS FOR TRAIT PASSING – We have options for your own SINGLE ITEM NETWORKED VENDOR to ensure the 100% Exclusive donation goes directly to the American Cancer Society and will work with you on this. Please reach out to our Nuala Maracas who will be happy to assist you.
Need Help? Contact Us:
Merchant Store & Content Guidelines
Event Focus
While ever running premise of the Christmas Expo & Winter Fair is BELIEVE IN THE MAGIC OF CHRISTMAS, and we do as that you keep that whimsical thought while creating, however, we do not require you to make item that are Christmas / Holiday/ Winter based. We do ask that you create and / or display items that will entice your customer to visit your store. Embrace this opportunity to showcase your creativity and shine.
Registration & Participation Criteria
📌 Reserving Multiple Stores: Merchants have the option to reserve more than one store at the event, provided they are the owner of all reserved stores. Each additional store requires a separate application form.
Do NOT give payment to anyone else. All fees are non-refundable donations to the American Cancer Society.
📌 Donation Due Dates:
- Region Sponsorship Pkgs – within 7 days (1 week) of confirmation or July 31st, whichever is first.
- July 1 – July 31, 2024 registrations – within 7 days (1 week) of confirmation
- August 1 – September 30, 2024 – within 72 hours (3 days) of confirmation
- October 1 – October 31, 2024 registrations – within 48 hours (2 days) of confirmation
- November 1 – November 10, 2024 registrations – within 24 Hours (1 days) of confirmation.
Fundraising Bonuses at entertainment and other Audience participation venues at the SL Christmas Expo & Winter Fair help to generate additional support for the American Cancer Society. All funds collected by the official ACS Mega Event Avatar, such as sponsorships and merchant registration fees, are considered to be donations to the Society. Some funds may be used to help encourage additional fundraising by providing bonuses and matching donations. Payments to vendors or donations to kiosks, which are immediately paid to the official American Cancer Society account, are not included in this program.
Content at the SL Christmas Expo / Winter Fair
- Items determined by Linden Labs to be botted, copied or violating copyright or intellectual property infringements by a designer shall be returned if and when a DMCA is effected against them. Note: In such cases were a DMCA has been filed, the SL Christmas Expo & Winter Breedables Fair, the Relay For Life of Second Life or the American Cancer Society, cannot take the responsibility to remove any items until ordered to do so by Linden Labs.
We can not, and will not, mediate disputes of claimed copywrite between creators and will recommend the injured party to file a DMCA
Script Guidelines
📌Script Usage: Follow scripting guidelines to minimize lag and ensure a better experience for visitors.
- Low to moderate script times per item and per creator are recommended.
- High or extreme script times may require corrective action from merchant liaisons.
- Landmark givers and group joiner are permitted as long as you “touch” them to get the item / group
- No listener scripts, shouting scripts, greeter scripts, or traffic detectors allowed.
- No collison scripts (step on an item and something pops up in chat)
- No hover text allowed; turn it off on vendors and displays – exception is the breedable you may have on display.
- Remove all scripts used in store decoration (Not Sold Products). Turn to “not running” before removing.
Compliance
📌 Scripting Guidelines to help reduce lag: As noted above
📌 Content Guidelines for the SL Christmas Expo & Winter Fair: Detailed guidelines ensure that all content aligns with the Expo / Fair purpos and maintains a family-friendly atmosphere. Adherence to these guidelines is essential for a successful partnership with the event.
📌TOS, Community Standards: All persons, behavior, and objects at the SL Christmas Expo & Winter Fair must follow the Linden Lab Terms of Serviceand the Second Life Community Standards.
By registering for the SL Christmas Expo & Winter Fair, you agree that you have read, fully understand and accept all policies, guidelines and disclaimers governing the event. The Christmas Expo organizers reserve the right to remove items or merchants from the Expo should any rules be broken. The situations are handled on a case-by-case basis. There will be no refund on shop money should such a situation occur.
Need Help? Contact Us:
Brooklyn Ansar-RockStar (LilMonstersInc)
Things We Need
📌 Promotional Materials: Merchants are requested to provide logos, landmarks, and textures for promotional purposes within specified timeframes.
We promote the Expo / Fair as a whole, therefore we ask merchants, in partnership with the Expo / Fair, to promote their participation to their groups, on any social media and in their stores.
📌 Merchant Checklist: Ensure you’ve completed all the necessary steps for a successful participation in the SL Christmas Expo & Winter Fair:
- Exclusive Creations: Prepare two exclusive items for donation to the American Cancer Society.
- Join The Stag Hunt: Offer a hunt item valued at a minimum of L$50 for Expo / Fair-goers to find.
- Participation in the RAFFLE (Optional): Consider participating in the Mega Holiday Shopping Spree raffles for additional engagement.
- Participation in CYBER MONDAY(Optional): Consider participating in the special Cyber Monday event for additional engagement and sales.
- Compliance with Merchant Store & Content Guidelines: Review and adhere to all guidelines to ensure your participation aligns with Expo standards.
- Registration and Payment: Complete the registration process and submit payment as instructed.
Need Help? Contact Us:
Brooklyn Ansar-RockStar (LilMonstersInc)
Merchant Guidelines
For Successful Partnership with the Event
Thank you for your dedication to our vendor guidelines, which play a crucial role in ensuring the success of our event. To streamline your participation and maximize the impact of your contributions, we’ve outlined key points for your reference:
Vendors
📌Vendor Selection:
Utilize the provided SL Christmas Expo vendors for your two new exclusive 100% donated items. In addition to the required two vendors, you’re encouraged to showcase additional SL Christmas Expo vendors in your store. These can be either 100% or 50% donations to the American Cancer Society and won’t count towards your Land Impact allocation.
✔️ BREEDABLE / FARMING CREATORS – NETWORKED VENDORS FOR TRAIT PASSING – We have options for your own SINGLE ITEM NETWORKED VENDOR to ensure the 100% Exclusive donation goes directly to the American Cancer Society and will work with you on this. Please reach out to our Nuala Maracas who will be happy to assist you.
📌Donation Transparency:
In November, you will receive both 100% and 50% American Cancer Society SL Christmas Expo Vendors. To ensure transparency, only the provided SL Christmas Expo vendors with a 50% split are permitted. Vendors with other split percentages must be removed.
📌Your Own Store Vendors:
You have the flexibility to use single-item or multi-item event vendors for your own store.
No Miepon or similar type vendors / games are permitted and will be returned.
📌Texture Optimization:
- Keep vendor image sizes within 512 x 512 or 1024 x 1024 sizes to optimize performance.
- Flatten or remove the alpha layer from any vendor or display texture
- No use of event logos on items for sale.
📌Simplify for Smooth Shopping:
Consider using Simple Single Item Prim Vendors for your own 100% store items to enhance the shopping experience.
- Simple Vendors Are Easy To Create: Rez A Prim, Name The Prim, Drop Your Texture On The Prim, Drop An Item In The Prim, Set Prim For Sale To Sell A Copy. It’s as easy as that!
- Avoid script lag and missed deliveries by opting for simpler setups.
- Enhance sales tracking during the festival by adding “XmasExpo” or “XE” to the name of your simple single item vendor.
This raffle(s) is drawn at the end of the Expo and is a large shopping package for the lucky winner(s). The winner(s) often use the gift cards as Christmas gifts, which increases visitors to your main store after the Expo ends. Our past Mega Holiday Shopping Raffles have had over 150 gift cards and over L$100,000 values.
We usually have 2 large raffles, depending on the number of gift cards received. If you would like to participate in both raffles, be sure to include a minimum of 2 gift cards of equal value.
Individual Gift Cards of L$1,000 or higher may be used in individual raffles
📌Gift Cards: Merchants have the option to participate in the Mega Holiday Shopping Spree Raffle(s) by providing simple gift card certificates instead of networked scripted cards
- Gift Card certificates should include necessary details for redemption and must be submitted within the specified timelines.
- There is no minimum number of gift cards, but each must be of equal value and a minimum of L$100.
Raffle Guidelines
Gift cards cannot be networked cards. Unfortunately, we have had too many networked gift cards fail to transfer ownership to the raffle winners, and that is not fair to them, or to you as a merchant.
To streamline our raffle process and ensure efficiency, we recommend the classic and effective Simple Gift Card Certificate method. Here’s how to prepare your gift cards:
📌 Simple Gift Card Certificate:
- Include the L$ amount of the Gift Card on your logo texture.
- Add “SL Christmas Expo” to your logo texture for easy identification.
- Name the texture in the format: “XXX (store name) L$xx (value) Gift Card SL Christmas Expo 2024” or similar.
- Create a notecard explaining how to redeem the certificate, including contact information and a landmark or marketplace SLURL to your store.
- Drop both the texture and notecard in the drop box at the SL Christmas Expo Merchant Centre, and we’ll take care of the rest! We’ll name the prim the same as your texture and set no copy permissions.
📌 Technical Details:
- Ensure the texture is full perm, flattened and free of alpha layers for easy handling
- The notecard must be copy and transferable, we’ll adjust permissions as needed
- Once the raffle winner are chosen, we’ll notify you of their names so you can arrange the proper gift card or credit with them directly.
📌 Raffle Donation Guidelines Reminder:
- Minimum gift certificate value of L$100.
- Each card should be of equal value to easily divide into 2 raffles.
- Depending on the response, we may organize 2 large raffle bundles with gift cards distributed amongst them, with 1 winner per raffle.
- Individual gift cards with values of L$2,000 or higher may be used in separate raffles.
Thank you for your generosity and support! We’re excited about the upcoming SL Christmas Expo and your contributions.
Need Help? Contact Us:
Brooklyn Ansar-RockStar (LilMonstersInc)
Merchant Guidelines – Cyber Monday
For Successful Partnership with the Event
CYBER MONDAY 2024
Participate in the Cyber Monday 2024 sale day and drive business to your Expo shop. All that is needed is 1 item in a single item vendor placed outside your Expo store on Monday December 2
Requirement:
Provide one item for sale in one of your own single item vendors at a discount of at least 20%. This item can be new or one of your more popular items. The purpose is to entice people to your Expo store. The item cannot be discounted and sold at your store outside the Expo or on marketplace. Should you choose, you can use the SL Christmas Expo 100% donation vendor, but it is not required for your Cyber Monday item.
- You can have a max of 1 of your own vendors outside the front of your store.
- You can have a max of 1 Christmas Expo vendor outside the front of your store.
- If you wish to have more Cyber Monday vendors, then please put them inside your store in a prominent location.
- The item(s) cannot be your 2 required exclusive items
- The item must be discounted at least 20%
- You must place the Cyber Monday prim on the vendor(s)
- Your vendor textures must have the regular price AND the discounted price clearly shown
- Send us the texture(s) of the item(s) you are selling – ensure the regular price AND the sale price is on the image so people can see the savings, along with Save 20%, 25%, 30%, 50% or Sale 20% off etc (whatever amount you are doing).
- Place the vendor with the Cyber Monday sale items just outside the front of your store on Monday, Dec 2
- Remove the Cyber Monday vendor(s) at the end of the day.
📌We will provide the following to be used:
- Cyber Monday logo to be put on your vendor for identification
Need Help? Contact Us:
Brooklyn Ansar-RockStar (LilMonstersInc)
Merchant Guidelines
For Successful Partnership with the Event
The One Of A Kind Breedable /Farming / Lifestyle Auction starts out as a Silent Auction on November 29, 2024.
Bidders can place bids via the Silent Auction boards located in front of each One Of A Kind item up for auction.
The Live portion of the One Of A Kind Auction begins 10am slt on Sunday, December 8, 2024. The opening bid for the live portion of the action is the closing bid on the Silent Auction board.
The winning bidder will pay a designated ACS SL Christmas Expo kiosk
Creators participating in the One Of A Kind Auction, must have their item on display in the assigned area by 9pm slt November 27. Setup opens November 22, 2024.
We ask that creators be at the Live OOAK Auction on Sunday, December 8 10am slt, if possible, so they may hand over the item to the winning bidder after payment has been confirmed. And, to answer any questions the bidder or auctioneer may have on the item.
For questions regarding the One Of A Kind Auction, please contact one of the following people.
Gem Sunkiller
Nuala Maracas
As A Reminder:
The Winter Breedable One Of A Kind (OOAK) Auction – Donation of a One Of A Kind item made exclusively for the SL Christmas Expo and Winter Breedable Festival. Not offered before in Second Life. It will never be sold or offered or given to any other individual but the OOAK Auction winner. In the case of passable breedable traits, there is usually a unique trait that is passable.
This cannot be a statue/object/static display item. This must be a usable, operational breedable or product.
Need Help? Contact Us:
Brooklyn Ansar-RockStar (LilMonstersInc)
Shop & Display Guidelines For Merchants
To streamline your participation and set up time, we’ve outlined key points for your reference:
Setting Up Shop
📌 Setting Up Shop:
- You’ll receive landmarks in the group November 21. Keep an eye out for updates!
- Shop set up is 4am slt November 22 – 7pm slt November 26.
- Shops not set up by November 26 7pm slt will be considered no-show and offered to merchants on our waiting list (no store refunds).
- Feel free to include a touchable landmark giver or group joiner in your shop, but avoid disruptive scripts and subscribers
📌 Display Etiquette:
- Disable hover text for both your own and SL Christmas Expo Vendors to maintain a clutter-free environment.
- Respect land impact limits and stay within the boundaries of your designated space.
- No flashing textures, strobe light style decor etc.
📌 All Spaces Are Outdoors:
SPACE PROVIDED IS OUTDOOR BY DEFAULT
- Outdoor spaces are flat areas (no terraforming) where you may display your items. Perfect for small gazebos, parks, fenced areas, small walls, small barns or other outdoor setting displays.
- No formal buildings are permitted on the Winter Breedables Fair regions other than the buildings we provide. We will ask you to remove any other large buildings.
- If you need a 4 walled building, indoor building or barn, please let us know and we will provide one
- Our designers have worked months to bring your region to life. Please respect their work.
- Flatten or remove unnecessary alpha layers from textures to optimize for lag reduction
- Ensure your logo size doesn’t exceed 512 x 512 for proper placement on signage. Square logos only. No alpha logos.
Need Help? Contact Us:
Brooklyn Ansar-RockStar (LilMonstersInc)
DAte | Item | |
|---|---|---|
July 15 | Merchant / Creator Registration Officially Opens Breedable Auction House Registration Opens | |
September 1 | Special Event Sponsorship Opens | |
September 15 | Lights Of Hope Designer Registration Opens Christmas Tree Lot Designer Applications Open | |
November 1 | Santa & The Elves Applications Open Stage Host Applications Open Blogger Applications Open | |
November 10 | Merchant Registration Close Special Event Registration Closes | |
November 14 | Santa & The Elves Application Closes Stage Host Applications Close Blogger Applications Close | |
November 16 | Merchant Kits Delivered - Expo Vendors, Shop Shells Deadline For Merchants Promotional Textures To Be Included In Advertisements | |
November 20 | Lights Of Hope Region Open For Participant Set Up | |
November 21 | Shop Landmarks Delivered To Merchants Blogger Room Open For Merchants | |
November 22 | Regions Open For Merchant Set Up - Nov 22 - 26 (7pm slt) One Of A Kind Auction Area Open For Set Up Christmas Tree Lot Open For Set Up | |
November 26 | 7pm slt - Deadline For Merchant Shop Set Up If Not Set Up By Deadline, Space Will Be Offered To Merchants On The Waiting List. OOAK Auction Area Set Up Completed Tree Lot Set Up Completed Expo Official Blogger List On Webpage | |
November 27 | Blogger Room Open To Official Expo Bloggers Regions open to Official Expo Bloggers | |
November 28 | Blogger / Press Day | |
November 29 | Christmas Expo Opens | |
December 2 | Cyber Monday - for participating merchants | |
December 8 | One Of A Kind Breedable Auction 10am slt Holiday Of Hope Closing Gala 1pm slt | |
December 9 | Remove No Copy Items - Please leave stores in tact if you can. Regions may be online longer & people explore. | |
December 16 | Official Totals Released |